On-Site Headshot Onboarding

Thank you for booking Photoumbra Studios for your team or event headshot photography. We are excited to work with you. Please complete this onboarding questionnaire as soon as possible so we can accurately plan for your photoshoot.

Client Information

Company Name:

Name of on-site point of contact:

Contact Email:

Emergency phone number for point of contact:

Event Details

Event Date

Shoot Start Time (We will arrive one hour prior to set up.)

HOUR

MINUTE

AM/PM

Venue Name & Address

Detailed parking and arrival instructions for day of the shoot: (We will need access to an elevator if not on the main floor.) Please include information that may also pertain to security or parking validation options.

Will we be doing any group/team shots and do you have adequate space for those?

Approx. number of people in the largest group shot.

Will we have an open space of approximately 10x20 feet to set up?

Yes
No, let's chat!

Is there a small table or desk on-site the we can use for our mini beauty bar for participants?

We can bring one if there is not one available.

On-Site Wifi Network Name

Wifi Password

Headshot Signup Form Details

Your logo will be featured on the signup for your company/event, please upload logo below: (Signup forms will be available in advance and on-site at the event.)

Browse (no files uploaded)

The standard headshot sign up for includes the participants name and email. Would you like any other information collected from participants during the sign up form? You can receive a copy of any gathered information.

Participant Sign Up Preference

Upload Participant CVS File (Download the template below).
Participants sign up via link prior to event AND on-location.
Participants sign up on-site during the event only.

Would you like to add a scheduling option for participants? (Recommended for teams larger than 15 people)

No, we will have participants come and line up.
Yes, let's have each participant schedule their time to minimize wait times.

Download Participant CSV Template HERE.

Headshot Styling Details

Do you prefer the headshots to be cropped vertically or horizontally? See examples below:

Horizontal Crop
Vertical Crop

Description of Image

What headshot background do you prefer? See examples below:

Please check one.

Solid White Background
Solid Grey Background
Another Solid Color
Virtual Background (we design a custom virtual background specifically for your business and add it to the final images.)

Description of Image

Are we matching previous headshots? If so, please upload sample photo below:

Yes, please match the sample photo provided.
No, we are not matching previous headshots.

Sample Headshot Upload

Browse (no files uploaded)

If selected a Virtual Background please describe how you'd like it to look including specific colors we should incorporate. (Ex. A bright room with windows in the background)

Any special posing or editing requests for the headshots?

Choose the prefered level of retouching for participants. (This does not affect the background).

See retouching samples below.

Original (no retouching on the subject)
Standard (skin tone evening/blemish removal/teeth/stray hairs)
Enhanced (Standard plus face contouring, flawless skin, fuller hair)

Before and After Edits

Partipant Instructions & Dress Code

Would you like us to prepare an email that you can share with participants to inform them about the headshot process and your wardrobe preferences?

Yes Please
No Thanks

Please describe any dress code preferences such as preferred color combos, dress code (ex. Business Casual, Jacket, Collared Shirt, etc.)

Any concerns or requests we can help address?

This form is protected by reCAPTCHA to prevent spam and abuse. Information collected may be processed for security purposes.

On-Site Headshot Onboarding

Headshot Questionnaire