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EVENT TRADESHOW & CONFERENCE HEADSHOT PHOTOGRAPHY

Serving Salt Lake City and Surrounding Areas

SEAMLESS SERVICE AND EXCEPTIONAL BENEFITS

Imagine offering your attendees a valuable service that enhances their professional image while boosting your event's appeal. That's exactly what on-site professional headshots can do for your trade shows and conferences.

  • Uniform headshots for teams of any size
  • Private proofing galleries for each attendee
  • Immediate email delivery of portraits to all participants individually
  • Lead generation through comprehensive data collection
  • Eliminate administrative duties on your end 

Whether you're bringing your team together for an annual meeting or looking to add a unique touch to your next conference, our experienced team is ready to help!

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Learn about our Award-Winning Event Headshot Services

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WHAT MAKES OUR EVENT HEADSHOT SERVICES UNIQUE?

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Sign-Up Forms

Customizable sign-up forms are created for each job we can easily import multiple participants from CSV files or they can sign up via a link or on-site.

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Auto File Renaming

Our unique software will automatically rename your image files with your subject's name as we shoot. No more renaming files after the shoot.

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Private Gallery Delivery

All images are instantly sorted into individual, online galleries. People only see their own headshots and can easily select images to download.

EVENT HEADSHOT PRICING

STEP 1 – SELECT YOUR COVERAGE

Headshot stations are typically booked on a half day (up to four hours) or full day (up to eight hours) basis. Based on the schedule of your event and the number of people you need headshots for, decide how much coverage you will need. Each headshot station can typically serve as many as 35 people per hour.

Headshot Station....$1650 (Half Day) or $3200 (Full Day)

A Headshot Station Includes:

✔ Sign up form in advance and/or on-site.

✔ Access to our self serve mini beauty bar that includes a mirror, disposable combs, hairspray, lint roller, and shine blotting tissues.

✔ Expression and posing coaching.

✔ File organization (renaming files to the person in the photo).

✔ Up the wow factor of your headshot station with instant delivery. With Instant delivery, every participant will be emailed a private gallery of proof images within minutes of being photographed. We handle hosting, delivery, and support for all participants meaning zero admin work for you. 

✔ Lead list of all people photographed and their contact info in Excel or CSV format, and individual model releases for all photographed.

✔ A standard commercial usage license

✔ One downloadable unedited high-res image per participant. Retouching also available (see add-ons). 

Additional Headshot Station....$1500 (Half Day) or $3000 (Full Day)

If the amount of headshots you need or the time-constraints of your event require more than a single headshot station can cover, adding an additional headshot station can make sure everyone gets a great headshot in the time allowed. Additional stations also reduce the wait times for attendees.

 

STEP 2 – SELECT YOUR EXTRAS

The base price for your headshot booth covers the basics of what you will need, but you can enhance the experience for your attendees by adding some incredible extras. From instant headshot delivery to hair and makeup, we can create a truly memorable experience for attendees that will generate buzz for weeks.

  • Basic Retouching for Selected Headshots...........$250/$500
     
    Enhance the experience by providing attendees with retouching on their image of choice. Blemish removal, wrinkle reduction, and teeth whitening included for all images.
     
  • Hair and Makeup Assistance...........$550/$950

    To help everyone look their best, we can provide an on-site hair and makeup station so that everyone who gets a headshot has the option of a quick touch-up before they get in front of the camera. This adds fantastic value for attendees and improves the final look of the images by eliminating stray hairs and reducing facial shine.

  • Enhanced Retouching...........$18/image

    For clients who want to add extra retouching for participants, Enhanced Retouching is the way to go. Each headshot is hand-retouched and includes corrections beyond basic retouching like stray hair removal, glare on eye-glasses, wrinkle and lint removal, and background replacement.

  • Social Media Content...........$1000/$1800

    A dedicated member of our team will create social media friendly content for your marketing team. Vertical video for Instagram, cinematic BTS footage, and stills all delivered to you daily.

  • Custom Scheduling...........$250

    For events where there might be executives or VIPs, we offer a custom calendar for any guests you designate so that they can get a great headshot efficiently without waiting in line. 

 

Best of state Utah award logo for commercial photography.

frequently asked QUESTIONS YOU MAY HAVE

Headshots of a tech company in Salt Lake City, Utah by Photoumbra Studios

How many people can you provide a headshot for at an event?

Each headshot station can average about 30-40 people per hour. This can sometimes be faster or slower depending on a few factors. If the headshot booth is in a common, highly-visible area, it tends to get more traffic. In most cases, the headshot station is just about the busiest thing going at any conference. Providing complementary headshots at a conference adds incredible value and always creates a buzz, plan on it being a popular attraction. In a full day, with ideal circumstances, a single station can serve between 200 and 400 people.

Photo of headshots with editing and without editing for even headshots.

Do the photos from events need retouching?

It is all going to depend on the intended use of the images. For a headshot station that’s intended to add value to an event, we don’t recommend it. We use lighting and posing techniques as well as professional hair and makeup touch-ups (optional) to make sure that the images look great right out of camera. If the images are intended to be used for anything larger than LinkedIn or Teams, we recommend adding retouching so that everyone looks their best.

Man looking at an email on his phone.

How are the images delivered?

As far as how the images are delivered, you have options. We organize all the images by changing the name of the file to the name of the person in the headshot. So, 1234.jpg becomes Smith_Jane.jpg. This makes it much easier to get the right images to the right people afterward. Once the files are organized, we sort them into individual galleries for each person and can deliver individually or in one single gallery depending on your needs. All files are delivered by email.

Business conference attendees waiting in a line.

Do attendees just line up for headshots or can they make an appointment?

Both! We can operate a headshot station on a first-come, first-served basis as well as allow advanced scheduling. We recommend a mix of both. That way, your team members can update their headshots without waiting in line and other attendees can take advantage of the experience. We can work with your team to create an experience that is the best of both worlds.

Thank you for contacting us about our event headshots!

We have received your Event Headshot Quote Request. We will be in touch shortly to provide you with all the information you have requested. 

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